SharePoint 2010 Q & A

Recently I presented at a SharePoint user group and on the session evaluation forms a few attendees ask some additional questions.   Below are a few of the questions and the answers.

Q:  If a document is marked as a record in a document library, can a site owner or a SharePoint administrator delete that document library?

A:  No.  The option to delete the document library is removed from the library settings page.


Q: If a document is marked as a record in a document library, can a site owner or a SharePoint administrator delete the site?

A: Yes.  A site owner or site collection administrator can delete a site even if it contains a document library with documents declared as records.  It is recommended that a process is put into place to automatically archive any site prior to deletion.


Q: Can SharePoint send email alerts via Lotus Notes or does it require Microsoft Exchange?

A:  SharePoint can be configured to work with any standards compliant SMTP service.


Q: Is document conversion (to PDF) included in SharePoint 2010?

A: Yes, Word Automation Services provides the capability to convert Word documents to PDF or XPS formats.   See this MSDN article for more information.   A developer could combine the capabilities from Excel Services and Word Automation services to dynamically create a Word document with Excel based content and then convert that to PDF.


Q: What SharePoint integration features are available for users of Office for Mac 2011?

A:  Please see this comparison chart.


Q: Does SharePoint collect web analytics data?

A: Yes,  There is a good MSDN blog post that describes the web analytics features in SharePoint 2010.  There is also a TechNet article that describes how to view the reports.


Q: Are content type templates limited to Microsoft document types only?

A: No,  You can use any file type (as allowed by the SharePoint administrator) to be used as a content type template.

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