I was recently asked if there was a simple way to store emails in SharePoint by dragging and dropping from Outlook. My initial thought was to recommend one of many 3rd party solutions offered by Microsoft partners such as Colligo Contributor or OnePlaceMail. These solutions provide Outlook add-ons that make it easy to configure connections to SharePoint which enable users to move attachments and/or emails (as .msg files) into a library.
There is an out of the box solution that may work for some users: an Outlook linked discussion board.
One word of caution about this approach. It will not maintain the email in the original .MSG format and will instead convert the body of the email into the body of a discussion board item. If you need to maintain the original email in the original .MSG format then do not use this solution.
After creating the discussion board you should be on the List tab in the ribbon bar. If not, select the new discussion board and then click on the List tab. This tab provides features and options related to the newly created discussion board. The item we are interested in is the Connect to Outlook option. Clicking on that option will cause a dialog box to appear asking if you wish to allow the discussion board to be synced with Outlook. Click on Allow. You may be presented with a second Internet Explorer security prompt. Click on Allow. And finally you will be asked if you wish to connect the discussion board to Outlook. Click on Yes.
Within a few moments you will see a grouping called SharePoint Lists appear within your Outlook navigation pane. Under the SharePoint Lists grouping you will see a folder for the discussion board that was just linked to Outlook.
You can now drag emails and drop them into the new discussion board folder. The emails that you place into the folder will automatically be converted into a discussion board item and synced to the SharePoint list. As mentioned earlier, the emails are converted and not stored in the original .MSG format. If you drag the message back out from the discussion board folder and into an Outlook folder you will see that it does not show up as an email type. There is no way to change an email back to the .MSG format after it has been placed in a discussion board.
Do you have an interesting solution for storing emails and/or attachments in SharePoint? I would love to hear them! Leave your ideas in the comments section below.